FERPA/Opt-Out Information
STUDENT PRIVACY
In compliance with the Protection of Pupil Rights Amendment (PPRA), the District is committed to protecting the rights and privacy interests of parents/guardians and students with regard to surveys funded in whole or part by any program administered by the U.S. Department of Education (DOE).
The District shall make instructional materials available for inspection by parents/guardians if those will be used in connection with a DEO-funded survey, analysis, or evaluation in which their children participate. In addition, the District shall obtain prior written consent before minor students are required to participate in any DOE-funded survey, analysis, or evaluation that reveals information concerning:
political affiliations or beliefs of the student or the student’s parent/guardian;
mental or psychological problems of the student or the student’s family;
sex behaviors or attitudes;
illegal, anti-social, self-incriminating, or demeaning behavior;
critical appraisals of other individuals with whom respondents have close family relationships;
legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
religious practices, affiliations, or beliefs of the student or student’s
parent/guardian; or
income (other than that required by law to determine eligibility for
participation in a program or for receiving financial assistance under
such program).
Family Education Rights and Privacy Act (FERPA)
Family Education Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records. The Act affords parents or legal guardians of a child under 18 years of age or students and former students over 18 years of age the right to inspect, review, and challenge information and data in the student’s educational record file.
Requests for access to a student’s school records must be submitted in writing to the Superintendent of Schools, guidance counselor or principal. Upon receipt of a request, arrangements will be made to provide access to the student’s records within a reasonable amount of time, but not more than 45 days after the request has been received.
Student records are confidential and may not be released or made available to persons other than parents or students without the written consent of such parents or students with the exception of directory information.
Pursuant to the Federal Family Educational Rights and Privacy Act of 1974
The Family Education Rights Privacy Act (FERPA) is a federal law that protects student education records from disclosure without parent/guardian or eligible student (age 18 or older) consent. An exception allows educational agencies to disclose certain “directory information” without consent. This information can only be disclosed if “it would not generally be considered harmful, or an invasion of privacy is disclosed.”
Examples of how this information may be used include but are not limited to honor roll and recognition lists, PTA membership, school play and concert programs, graduation programs and sports activity sheets (such as football showing the weight and height of team members).
Cleveland Hill UFSD has determined that the following information is directory information (the below serve as examples only and are not a comprehensive list of potential directory information):
Student's Name and address
Parent's Name and e-mail address
Grade Level
Activities Participation
Honors and Awards
Sports weight and height
Student Yearbook
Parents of eligible students have the right to refuse release of student directory information under School Policy #7242. If you do not want the District to disclose the above directory information from your child’s educational records without your prior written consent, you must notify the District in writing by September 30 for the current school year. This form must be sent to the building principal of your child’s school on a yearly basis.
Release of Information to Military Recruiters and Institutions of Higher Learning
The No Child Left Behind Act (NCLB) required school districts to provide, upon request, the name, address and telephone number of junior and senior high school students to military recruiters and institutions of higher learning. It is the responsibility of the District to notify parents of the potential for this request and to notify parents of their right and their child’s right to refuse that this information be released.
Parents wishing to exercise their option to withhold their consent to the release of the information must complete this form and return in to the main office.
Related Files