Reopening Information

  • Dashboard for COVID-19 in Schools- This dashboard was created by NYS and required to be placed on every district's website.  

    Cleveland Hill UFSD Reopening Plan

    Cleveland Hill UFSD Reopening Plan- Alternate Languages

    As the District produces information regarding reopening, updates will be posted here


    January 14, 2021

    Click on the link below to see communication from Mr. MacSwan regarding the results of COVID testing (since returning in December)

    COVID Testing Update-Mr. MacSwan 

    January 5, 2021

    Click on the link below to see communication related to positive COVID case in the Elementary School:

    Positive Case Notification-Cleveland Hill ES

    January 3, 2021

    Click below to see an update to the meal distribution plan.

    Meal Distribution Plan Update-January 3rd

    December 17, 2020

    Click below to see a letter from Mr. MacSwan updating the community after our first week of student/staff COVID testing.

    Letter to Community- First week of COVID Testing 

    December 11, 2020

    We JUST heard from Erie County (1 pm) that they are eliminating the "60 minute proximate" contact rule.  This previously meant that, if a student or staff member tested positive, ALL students and staff members who were in the class with the positively tested individual would need to quarantine for 14 days. 

    As we have previously noted, of the 16 cases we were informed of involving staff or students, NOT ONE was transmitted in the school.  So, as long as each classroom, staff member and student is following protocols, there will NOT be mandated quarantining for 14 days.  Below is the letter that was sent to the community from Mr. MacSwan:

    60 Minute Proximate Contact Rule is eliminated

    December 10, 2020

    Click on the link below to see a letter from Mr. Evans (Asst Superintendent) relating to COVID Testing Protocols and Procedures for Students.

    Student COVID Testing Protocol Letter-Dec 10

    December 8, 2020

    Return to School on December 9th- Click on link below to see a letter from Mr. MacSwan

    Reopening on December 14th- Letter from Mr. MacSwan

    December 2, 2020

    Click on the link below to see an update to the Community related to COVID Testing and the Re-opening of School

    Letter to the Community Update- December 2nd

    November 30, 2020

    Click on the link below to see an update to the Meal Distribution Plan (updated time frames for pickups)

    Meal Pickup Update- November 30th

    November 25, 2020

    Click on the link below to see communication related to positive student COVID case in the Middle and High School:

    Positive Case Notification-Cleveland Hill MS and HS

    November 24, 2020

    Below is an update from Mr. MacSwan providing information about the duration of remote learning:

    Update letter from Mr. MacSwan-November 24th

    November 19, 2020

    Information about meal pickup can be viewed by clicking on the link below:

    Meal Pickup Details During Remote Instruction-Beginning November 23rd


    Click on the link below to see communication related to a positive student COVID case in the Elementary School:

    Positive Case Notification-Cleveland Hill ES

    November 18, 2020

    Orange Zone Update Letter from Mr. MacSwan (4:55 pm)


    Update-2:20 pm---At about 2 p.m. on Wednesday, November 18th, Governor Cuomo placed much of Erie County in the "orange zone".  As we receive more information from the Governor's Office, we will provide an update as to "what this means for Cleve Hill".

    We DO know that Cleveland Hill, like any other district in the "Orange Zone" will be moving from "in-person learning" to "remote learning".  Our last day of "in person" learning will be Friday, November 20th.  Our first day of remote learning will be Monday,  November 23rd.  You WILL receive additional information by 7 pm tonight.  However, this development is NOT unexpected, and we are prepared for this move.  Our goal is to return students BACK to in-person learning as soon as it is safe and feasible, or allowed by the State.

    That being said, COVID testing will likely be part of the requirement to return to "in-person" testing.  So, if you have not filled out the Testing Consent for Students form, please click on the link below:

     Consent to Test, if Randomly Selected

    November 17, 2020

    Click on the link below to see communication related to a positive student COVID case in the Elementary School:

    Positive Case Notification-Cleveland Hill ES

    November 16, 2020

    Consent to Test, if Randomly Selected - Today, Mr. MacSwan sent a LETTER outlining the district requirement to test students and staff, as dictated by the State and County Government.  In order to stay open, in the "yellow zone", 20% of our staff and students need to be tested on a weekly basis.  The link below will direct you to a form that will allow you to express your wishes regarding your choices for your children (whether to allow testing or not).  We are looking to collect responses from ALL families.  Prior to making your decision, please read Mr. MacSwan's letter carefully.

    Consent to Test, if Randomly Selected


    Click on the link below to see communication related to a positive student COVID case in the Elementary School and the Middle School

    Positive Case Notification-Cleveland Hill ES

    Positive Case Notification-Cleveland Hill MS

    November 13, 2020

    Click on the link below to see correspondence from Mr. MacSwan about mandated Micro Cluster COVID Training for Schools in the Yellow zone:

    Microcluster Testing Letter

    Click on the link below to see communication related to a positive COVID case in the Middle School

    Positive Case Notification-Cleveland Hill MS

    November 12, 2020

    Click on the link below to see communication related to a positive COVID case in the Elementary School.

    November 10, 2020

    As you know, most of Erie County was placed in the "Yellow Zone" by the Governor.
    With that, testing requirements have been put in place, if a district attempts to continue any sort of '"in-person" learning.  As per the Governor, any students who refuse to test will NOT be allowed to attend "in-person" school.
    While more information is coming from Erie County and State, we have been informed as to the "type" of test we will be provided.  Below is a video link, one minute in duration, that demonstrates the test (fortunately, it is NOT the test that tickles your brain)

    November 9, 2020

    This morning we were notified that the Cleveland Hill UFSD has been placed in a yellow zone.  In previous communications, we outlined that schools in yellow zones must test 20% of their students and staff participating in in-person instruction.  At this time, in conjunction with Erie County and the Erie County Department of Health we are gathering information on what further steps need to be taken.  We know that these are trying times and we are committed to keeping you informed as soon as we receive information.


    November 6, 2020

    November 6-Positive Case Notification for Community-Elementary School

    October 26, 2020

    Update on ES COVID Case on Octctober 23rd

    Rapid Testing Update from Erie County Department of Health

    October 26-Positive Case Notification for Community-High School

    October 23, 2020

    Report of First Positive Case-Elementary School Employee


    Erie County announced it had invested grant funding from the U.S. CARES Act to establish Virtual Learning Support Centers (VLSC) across the county. The program is now up and running.  If you are in need of childcare, please use the link below to contact the providers directly.

    Virtual Learning Support Centers

    October 14, 2020

    Message from Mr. MacSwan-October 14, 2020-Guidelines from Governor Cuomo

    October 9, 2020

    Information related to Pandemic Electronic Benefit Transfer (P-EBT) Food Benefit cards

    September 25, 2020

    Community Update from Mr. MacSwan

    September 16, 2020

    Updated Guidelines from the Erie County Department of Health

    September 4, 2020

    Daily Student Health Screening Procedures- Please follow these procedures before sending your child (or children) to school on their attendance days.

    September 3, 2020

    Cleveland Hill Meal Distribution Plan- Click on that link to see the meal distribution plan.  It provides details on how to request meals and the process (and dates) to pick them up.  This plan covers September through January.


    August 29, 2020

    Spectrum Internet Assist (50 cents per day)-  Beginning in the 2019-20 school year, ALL Cleveland Hill students received free breakfast and lunch.  We qualified for this benefit through the National School Lunch Program AND the Community Eligibility Program.


    Aside from the free lunches, these programs qualify our students for discounted internet rates through Spectrum.  Through this program, our families can get internet for 50 cents PER DAY.


    We have been working with one of the representatives.  You can enroll online by going to (this link will redirect you to a Spectrum Internet Assist Enrollment page).  You will also need a document to upload as verification that your child (children) attend our school district.  For that letter, email and make a request for that letter.  Please provide the name of one of your children who currently attends Cleveland Hill.  He will construct a personalized letter and email it to you for uploading.

    Device Pickup- Each building has schedulued times for device pickup.  Links to register for an appointment for pick up is on our COVID Reopening page (dated August 27th).  Students in grades 4 through 12 will receive chromebooks (registered in their names).  Grades UPK through 3 will receive iPads.  Please pick up your device prior to Labor Day weekend and hook it to your home network.  Students are to charge their device each night and bring it with them to school on the days they attend.  Information for those students who are bringing their own device is forthcoming and will be sent to the email that was provided when BYOD registration took place.

    Login Credentials- Letters are being mailed home to EVERY student on Monday/Tuesday of this week.  The letters will have a student's log in information.  This log in information can be used to access the Google Suite, the Parent Portal, log into Chromebooks and all the machines on our campus.  Additionally, in the next two weeks, we will create a site for students/families can access to submit "Help Tickets" if there are any issues with the devices provided by the district.

    Parent Tech Academy- In mid to late September, we will begining our Parent Tech Academy sessions.  These sessions will be conducted by the District's Tech Integrator, Mrs. Janis.  She will provide virtual instruction through Google Meet (or Zoom) for registrants related to the Tech Tools we use with our students.  A schedule of these sessions will be forthcoming.

    August 28, 2020

    Adjustment to Instructional Calendar-  The School Board has modified our instructional calendar.  Governor Cuomo has announced June 18th as a holiday (Juneteenth).  Because of that, Wednesday, November 25th is now a SCHOOL DAY.  Seeing November 25th is a Wednesday, it is a remote learning day for all.  To see the new calendar go to:

    Calendar Page

    August 27, 2020

    We are beginning device distribution for all three of our buildings.  We are preparing these devices for all students, unless you have informed us that your child is bringing their own device (to connect to our network)

    The middle school and high school students will be getting chromebooks.  Elementary students will get either an iPad or a chomebook.  In both all cases, students will be responsible to charge their device at home EVERY night and bring it into school on their attendance days.

    As we are distributing over 1,300 devices, we are coordinating pickup through each building.  For each child you have, fill in the appropriate form (links below) to select a date and time to pick up your device (s).  For the Middle School and High School, students/parents should enter through the MS/HS Main Entrance.  For the Elementary School, it will be the Main Entrance, as well.

    Below is a link for EACH building

    Elementary School

    Middle School

    High School

    August 26, 2020

    Update Letter from Mr. MacSwan-August 26, 2020

    August 24, 2020

    The Erie County Emergency Childcare Taskforce is working with Erie 1 BOCES and the Cleveland Hill School District to develop a plan to meet child care needs on the days your child/ren are not onsite at their school. The first step in developing that plan is to determine the possible need for childcare/school age programs in our district. Please help us to determine the possible need for services by responding to the survey below (click on link)

    Erie County Childcare Taskforce Survey

    August 20, 2020

    Each of our building principals have create a video that addresses the questions that were asked of them by parents in a recent survey.  The topics range from health and safety and building procedures to instructional practices.  Below are links that you can access the materials assembled by each building


    Elementary School


    Video (lasts about 40 minutes long)


    Powerpoint- Summarizes the talking points in the video


    Middle School


    Video (lasts about 37 minutes)


    Powerpoint- Summarizes the talking points in the video


    High School

    HS Q and A -Video (lasts about 55 minutes)


    August 19, 2020

    Virtual Town Hall Meeting

    Virtual Town Hall Meeting with Mr. Macswan-  Today, at 11 am, Mr. MacSwan conducted a virtual town hall meeting that was broadcast on Zoom and YouTube Live.  In all, there were over 60 participants.  Below is a link to the recording of the meeting:

    August 19th Virtual Town Hall Meeting with Mr. MacSwan

    BYOD-Bring your Own Device Initiative

    For years, our district has considered allowing students to BYOD (Bring your own device).  Students who bring machines (laptops, chromebooks or iPads) will be allowed to access our guest network.  This network undergoes the same filtering that is required for all schools (ie.. inappropriate sites/content is blocked).  If you are interested in allowing your child to BYOD, fill out the Google Form listed below.  We will follow up with an email with directions on how to "hit" the network when they are in school.  At any point, if you change your mind, we WILL provide your child with a device.

    BYOD Registration


    BOCES Services

    Below is a flyer for those who are interested in a BOCES Virtual Town Hall.  This meeting will address such things as vocational program, special education and alternate education:

    BOCES Virtual Town Meeting


    August 13, 2020

    The District will be conducting it's second Virtual Town Hall on August 19th at 11 am.  Mr. MacSwan will be answering questions submitted to the district and interested individuals can actually be a part of the meeting (if interested).  A link to view the town hall will be made available on that day.  If you wish to actively participate (ie.. ask questions or speak during the meeting), you can submit your interest in the form link provided above.  This form will be closed on the Monday, August 17th so that we can assemble all the questions.

    Town Hall Google Form

    Secondly, a link below will re-direct you a recording of the August 12th Virtual Town Hall Meeting.  In all, we had over 300 people involved (either participating, viewing live or submitting questions) for nearly TWO hours!  Thank you!

    Cleveland Hill Virtuall Town Hall Meeting-August 12th.


    August 12, 2020

    Reminder- Today, Mr. MacSwan will be holding a community forum at 6 pm.  This forum is being held online.  To view this forum, visit the link below at 6 pm:

    Community Forum-August 12th-6 PM

    He will also be hosting a similar event on August 19th at 11 a.m.  Several families requested a different time, as they work 2nd or 3rd shift.  Return to this webpage later in the week for a chance to submit questions to be answered, or sign up to actively participating DURING the meeting.

    Building Based Community Q&A Sessions

    Each of our schools are offering parents and community members an opportunity to ask questions and share comments/concerns about the reopening of schools. The purpose will be to ensure that the lines of communication between the home and school are open and flowing. During this Q & A, questions about the reopening of schools, health and safety measures and protocols, and the different learning models that we might see implemented during the 20 - 21 school year will be addressed.  Below are the links for EACH of the buildings.  Please submit any questions by Monday, August 17th.

    Elementary School Question Submissions

    Middle School Question Submissions

    High School Question Submissions

    Distance Learning Option for Immuno-compromised/Anxious Families:

    For families that are anxious about returning to school (or immuno-compromised):

    The district is providing an opportunity to sign up for FULL Distance Learning.  Understand that registration for the program commits your child (or children) to MINIMALLY a full marking period.  If familes would like their child to return to Hybrid (or full attendance, if/when that occurs), the transition would occur at the end of a quarter (MS or HS) or a trimester (ES).  Details of the Full Distance Learning Option were in the letter send on August 11th.  If you do NOT complete this form, it indicates you plan on sending your child into school, on September 8th, to participate in the hybrid model.

    Electronic registration for Full Distance Learning was closed on August 17th at 9 pm.  We have begun to align students with teachers.  If you are interested in registering in Full Distance Learning, call the Main Office of your child's building.


    Rotational Calendar for the Hyrid Model

    Click on the link below to view the Cycle Day rotation for the upcoming school year.  On this, you can see which days are for "Blue" students and which days are for "Gold" students.  Additionally, the cycle day (A through F) is listed for each day.  This cycle day determines what classes students are going to attend on that particular day.  Finally, you will note that each Wednesday is a remote learning day AT HOME.  However, students willl still follow a rotational day EVERY Wednesday.  The Wednesday time schedules will be forthcoming in the next two weeks.

    2020-21 Hybrid Model Cycle Day rotation


    August 11, 2020

    Click on the link below to see a letter from Mr. MacSwan about Cleveland Hill's Instructional Model for Reopening:

    Instructional Model for Reopening

    July 30, 2020

    The District Reopening Plan was submitted to the State Education Department and the Governor of New York State.  Click on the link below to view the new plan:


    Cleveland Hill UFSD Reopening Plan

    Additionally, below are some links from New York State and the CDC for additional resources:

    CDC Resources

    NYS Reopening Guidance

    NYS Master Guidance

    Protocol for a Positive COVID Test- Staff or Student

    July 27, 2020


    Update Letter-Mr. MacSwan-Reopening Draft  - This update speaks to a required reopening plan that the district needs to submit to the State Education Department.


    The District has completed the first draft of the required school reopening plan.  This draft is available for your review by clicking on the link below:


    Draft-Cleveland Hill Reopening Plan


    Additionally, if you would like to provide feedback or questions that may shape our draft, you can do so by clicking on the link below


    Town Hall Google Form


    Finally, the district will be conducting a Virtual Town Hall on August 12th at 6 pm.  A link to view the town hall will be made available on that day.  If you wish to actively participate (ie.. ask questions or speak during the meeting), you can submit your interest in the form link provided above.

    July 22, 2020

    Transportation Survey - The district is conducting a transportation survey of ALL parents.  Please complete this survey by August 7th.  The survey inquires about each family's interest in transporting their own children to and/or from school each day.  In a separate survey, 49% of our parents preferred providing transportation (vs. riding on a school bus).

    To access this survey, click on the link below:

    CH Transportation Survey

    July 16, 2020

    Fall Sports Update - New York State released the plan for Fall High School Sports.  All Fall Sports are postponed until, minimally, September 21st.  In the attached memo (link below), there is also an outline of "condensed" sport season that would see all three sports seasons conducted between January 2, 2021 and June 12, 2021 (if sports can't be played in the fall due to Health Guidance).  Fall Regional and State Championships have already been canceled, as well.  

    Please click on the link below:


    Fall Sports Memo


    NYS School Reopening Guidance

    On Monday, July 13, 2020, Governor Cuomo shared the plan for reopening NYS schools for the 2020-2021 school year. The decision to reopen is based on a formula that uses current COVID-19 data. The reopening formula only provides for areas in Phase IV with a daily infection rate of 5% or lower over a 14 day average. After the Governor’s August 1-7 decision to open a school is made, the decision could be reversed if a spike occurs and the daily infection rate is above 9% over a seven day average.


    Additionally, the NYSED’s School Reopening Guidance Document was provided as guidance to school districts as they develop their mandatory reopening plans – whether instruction occurs in person, remotely, or in some combination of the two.


    The Cleveland Hill Union Free School District has been working on reopening plans for several weeks in advance of this guidance. Reopening committees, at the building and district levels, will convene in the month of July and dissect the NYSED’s School Reopening Guidance Document to ensure all aspects of the guidance are addressed. During these stakeholder workshops, the results of the recent regional parent/student/staff survey will be shared and processed. The survey results have already been posted online.


    The final plan will include protocols for health and safety, nutrition, facilities, transportation, social emotional well-being, attendance, technology and connectivity, teaching and learning, special education, English as a second language, and staffing.


    When plans are finished and include the mandatory elements outlined in the NYSED’s School Reopening Guidance Document, they must be posted on the Cleveland Hill website. Districts must provide these plans and live links to NYSED by July 31, 2020.


    Updates on the progress of these plans will be shared in the Superintendent’s email updates and here on the district website.





    For historical content that was posted between March 1st and July 15th, click on the link below: